Features
i5 Records Management Software represents a new approach to Information Management – whereby users are transparently involved in the information management process. It allows users to work the way they do and ensures compliance by managing the complete information lifecycle of content including physical records along with emerging electronic content.
Content Creation
i5 Records Management Software provides multiple options for the creation and management of electronic content. A large emphasis is placed on the automated identification of content at the point of capture to enable the transparent management of the content as a record throughout the information lifecycle.
i5 implements enhanced content creation features for SharePoint including:
- Business Classifications Scheme linked to retention and disposal
- Aggregation of content across SharePoint allowing centralised Information Management
- Unique document and record ID’s
- Centralised metadata management and control for records managers
- Automated classification of content through classification inheritance
- Workflow enabled retention and disposal management
Retention & Disposal Management
i5 Records Management Software ensures the implementation and management of an approved retention and disposal process for content. The retention and disposal process is transparently managed by the system ensuring minimal impact to end users and optimal compliance for records management
i5 enables:
- The automated application of Retention & Disposal through content creation and classification
- Comprehensive auditable workflow process to manage the sentencing and disposal process in accordance with legislative requirements
- Rich reporting for records managers through a RM Disposal Dashboard
Reporting and Auditing
i5 Records Management Software provides a comprehensive reporting framework for real time monitoring, auditing and insight into your information management system. Auditing and reporting occurs across all information repositories from a centralised reporting architecture which provides a unified view of activity across the organisation.
i5 auditing and reporting includes:
- Role based dashboard
- Interactive charting
- Customisable Reporting through a easy to use web interface
- Time Intelligence reporting to assist with capacity planning
- Flexible and Extensible Architecture
Workflow
i5 Records Management Software enables the management of document driven business process by extending the out of box SharePoint workflow capabilities with an extensible integrated workflow toolset through a web based GUI.
i5 workflow provides the ability to:
- Automate common records management tasks
- Obtain real time feedback
- Escalate and manage approval processes
- Manage retention and disposition processes
